We Make The Planning Painless
You focus on your special night. We handle the custom art, health department permitting, insurance, crowd safety, and execution. Here is our exact operational process from inquiry to event teardown.
Every engagement follows six precision-timed phases.
We map each phase to team roles, documents, and touchpoints so your operations team always knows what’s next.
Step 1
Discovery Call
You tell us about your event: type, guest count, venue, date, and goals. We ask questions about space, power access, and whether you want custom flash or library designs. By the end of this call, we know if we're the right fit.
What we need from you: Event date, estimated guest count, venue name/address, event type (corporate, wedding, festival, etc.)
What you'll learn: Whether your timeline works, ballpark pricing, recommended artist count, flash design options
Timeline: Book 4-6 weeks out for local events, 8-12 weeks for destination
Step 2
Custom Proposal
We send a detailed proposal with pricing, recommended team size, flash design direction, and logistics requirements. This isn't a generic template—every proposal is built for your specific event.
What's included: Transparent pricing breakdown, artist + assistant + coordinator team structure, custom flash mockups or library selections, space and power requirements
What happens next: You review, ask questions, request adjustments. We refine until it's exactly right.
Deposit: 50% deposit to secure your date, remaining balance due 2 weeks before event
Step 3
Flash Design
Our in-house illustration team designs a bespoke 10 to 15 design flash sheet tailored to your brand, theme, or personal milestones. We refine the artwork collaboratively until you sign off. Every design is built for speed and aesthetics, completed in exactly 10 to 15 minutes with zero drop-off in tattoo quality.
Custom flash: Brand-inspired designs, event-specific motifs, guest preferences incorporated
Library flash: Curated selections from our 200+ design archive across all styles
Hybrid option: Mix custom designs with library favorites for variety
Step 4
Logistics & Details
We coordinate with your venue on permits, insurance certificates, power access, load-in schedule, space layout, guest waivers and any other legal or venue-specific requirements. You get a complete planner packet with everything your legal team and venue needs.
Venue packet includes: Setup diagrams, equipment list, power requirements, insurance certificates, artist licenses and BBP certifications
Permits: We provide template language for venue approvals and handle permit applications if required
Day-of timeline: Arrival time, setup duration, artist breaks, breakdown schedule
What Your Guests Actually Experience
This isn't about getting tattooed in a sterile shop. It's about the atmosphere, the ritual, the story they'll tell.
Step 1
Arrival
Your guests see the setup from across the room—not a clinical booth, but a curated space that matches your event aesthetic. Leather seating, ambient lighting, carefully selected music. It feels intentional, not improvised.
Step 2
Discovery
They browse the custom flash we designed for your event. Each design tells a story—whether it's tied to your brand, location, or celebration theme. They see something that resonates. Something they'd actually want on their body permanently.
Step 3
Consultation
Our host walks them through the process. How long will this take? Where should it go? What's the aftercare? Every question answered before they commit. No pressure, just clarity.
Step 4
Preparation
They sit with the tattoo assistant to get ready for their tattoo. Getting stencils done, figuring placement, asking friends, taking photos, making the final decisions before they meet their tattoo artist.
Step 5
The Memory
Finally the moment. They sit with the artist. The needle hums. Friends gather to watch. Tattoo is done. Photos are taken. This becomes a moment, not just a transaction. They leave with a piece of art they'll see every day. But more than that, they leave with a story. The night they got tattooed at your event. The design that meant something. The experience they didn't expect but will never forget.
Everything Included, No Surprises
No surprises, no hidden fees—just everything you need for a seamless activation.
Event Trained Staff
Event-trained professionals with assistants and coordinators.
Custom Flash Design
15-30 designs tailored to your event or curated from library.
Permits & Licensing
We manage county applications and licensing or provide guidence.
Event & Liability Insurance
$2M liability, COIs, BBP certs, all documentation.
On-site Coordinator
Dedicated coordinator handles queue, waivers, consultations.
Waivers & ID verification
Streamlined check-in with ID verification.
Queue Management
Digital waitlist with SMS notifications. Sobriety managed by RBS hosts.
Setup & Breakdown
Professional stations with privacy screens, lighting and sanitation setup.
Premium Tattoo Supplies
Highest quality supplies for the longest lasting, best looking tattoos.
Premium Aftercare Kits
Individual instructions, ointment, branded options available.
Touch-up Guarantee
Post-event follow-up and studio referrals.
Recap Report
Tattoo counts, highlights, and guest feedback.
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Power
Standard 110V outlets within 20 ft of each station. Must not share a circuit with high-draw equipment (e.g. DJ gear, catering heaters).
Water
Access to a handwashing sink with hot/cold running water within 50 feet of the active popup footprint (mandatory for county health compliance).
Space
Minimum 10ft x 10ft flat surface area per artist station. Indoor space or shaded outdoor area with temperature control.
Lighting
We bring professional 18" LED ring lights (120W, adjustable temperature) to illuminate the work field. Clean, ambient overhead lighting is ideal.
Access
Minimum 2 hours prior to guest doors for layout sterilization, equipment calibration, and health department inspector verification.
Waste
Biomedical waste (needles, caps, ink, fluid-stained barriers) is sealed in OSHA-approved sharps containers and removed by us. Non-hazard trash goes in standard bins.
Medical-Grade Sterility.
Complete Brand Protection.
Licensed artists, rigorous protocols, and comprehensive insurance guarantee every activation meets or exceeds venue, city, and corporate compliance requirements.
Licensing
All artists hold current state licenses, health permits, and BBP certification.
Insurance
$2M general liability policy on every activation with COIs for clients and venues on request.
Sterilization
Single-use needles, pre-sterilized equipment, medical-grade cleaning protocols.
Training
OSHA-compliant procedures, emergency protocols, and guest screening.
Ready to make your event unforgettable?
We'll customize everything — from the art to the crew size to the setup. No cookie-cutter packages. Tell us about your event and we'll take it from there.
FAQs
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We recommend a 10×10 foot area for a 1-to-2-artist setup, but we've worked in rooftop bars, nightclub VIP sections, and restaurant back rooms. We adapt to your venue. The main requirement is proximity to a restroom or handwashing station.
Our check-in hosts are RBS-trained (Responsible Beverage Service). They monitor guest sobriety and can discreetly manage the waitlist to ensure anyone who's had too much is gently moved down the queue — no confrontation, no awkwardness. It's one of the reasons we staff a dedicated host at every event.
Yes — 100%. We manage all health department permits for your city (which can take 30 to 60 days for large events), carry full event and liability insurance, and can add your company or venue as an additional insured on our policy. Every artist carries a current, valid license — something that's commonly expired in the freelance world.
Guests scan a QR code or check in at the host stand, sign a digital waiver, select their design, and join a text-based waitlist. They get a notification on their phone when it's their turn — so they can enjoy the event instead of standing in a physical line. No congestion, no crowding around the station.
We offer a model flat-rate "open bar" model — you pay one price and every guest gets tattooed at no cost to them. This removes the awkward money exchange and keeps energy high. We also offer a per-tattoo model where guests pay directly for some events. We'll walk you through both options on our call.
Guests choose from your custom flash sheet. This is intentional — it keeps each tattoo under 15 minutes and maintains the event flow. We retain final design approval to make sure every tattoo is feasible at event speed and heals beautifully.
Every guest is covered by a 30-day touch-up guarantee at our partner studios. That said, across thousands of event tattoos, we've never had a touch-up request. The designs are specifically crafted for clean healing.
Still have questions?
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